2016 Caucus and Convention Planning

This site is intended to provide easy access to the materials you need to prepare for the 2016 caucus and convention cycle. Most of these materials are found in your caucus kits, but they are provided here in electronic form for your convenience.

If you have any questions about caucuses or conventions, please contact Training & Party Affairs Director Vicki Wright (vwright@dfl.org or 651-251-6352).

Proof of Insurance Request Form (you need to use this form if your site is asking for proof of insurance)

Precinct Caucus Documents

(these were included in your caucus kits)

Precinct Caucus Planning Guide (PDF) (Word)

Caucus Kit Instructions for Unit Chairs (PDF) (Word)

Caucus Agenda and Sample Rules (PDF) (Word)

Precinct Caucus Convenor Instructions (PDF) (Word)

Precinct Caucus Report Form (PDF) (Word)

Media Kit (PDF) (Word)

Media Advisory Template (PDF) (Word)

2016 Precinct Delegate Allocation (Excel)

Precinct Maps

A map of the precinct boundaries must be posted at each caucus. You can download maps from the legislative GIS commission’s website.

Note that the map packages may include both pre-redistricting maps and post-redistricting maps, so be sure to check the map legend to be sure you’re using the right ones.

Precinct Caucus Registration Documents

Registration blank registration forms are available here to download. The pre-printed registration forms were handed out with the caucus kits for most party units. Senate Districts 41-67 may pick up their pre-printed forms from the DFL office or can contact Sarah Black sblack@dfl.org to print them on their own.

Registration Form Cover Sheet (PDF) (Word)

Blank Caucus Sign-In (for statewide use)

Blank Minneapolis Caucus Sign-In (for use within the city of Minneapolis)

Blank Hennepin Caucus Sign-In (for use in Hennepin County outside Minneapolis)

If you have any other questions about using VoteBuilder to prepare your registration packets, contact Sarah Black (sblack@dfl.org).

Convention Schedules

Convention Schedule for DFL party units

Information for Convention Chairs and Organizers

Walking Subcaucus Procedure

Convention Chair Parliamentary Procedure at a Glance

Convention Chair Freezing the Floor

Convention Chair Training List (roster of those who have participated)

Training Materials

Convention Chairs Training Slideshow

Caucus Preparation Slideshow

Caucus and Convention Best Practices Slideshow

Introduction to Precinct Caucuses Video (English)

Party Documents

DFL Constitution and Bylaws
Official Call
Ongoing Platform
Action Agenda

Model Documents

Model Constitutions
Model Constitution – County Organizing Unit (PDF) (Word)
Model Constitution – Greater MN Senate District (PDF) (Word)
Model Constitution – Senate District Organizing Unit (PDF) (Word)

Model Convention Rules and Agendas
Model Convention Rules – County Organizing Unit (PDF) (Word)
Model Convention Rules – Greater MN Senate District (PDF) (Word)
Model Convention Rules – Senate District Organizing Unit (PDF) (Word)

Commonly Used Forms

Resolution Form (for submitting amendments to the DFL Platform)

Absentee Participation Form (for people who cannot attend but wish to be nominated for an elected position)

Reporting Forms

Precinct Caucus Report Form (PDF) (Word)

Organizing Unit Convention Report (PDF) (Word)
Individual reporting documents will be sent to each party unit. This is a generic version not specific to any party unit.

Campaign Finance Board Party Unit Registration (PDF)

Caucus Data Entry

Data Entry Manual

For caucus data entry each person who will enter data will need an account, please fill out this form to request an account. Training is available through a series of webinars, please RSVP for a webinar or watch the recorded webinar below.  There is also a guide available: 2016 Caucus Data Entry User Guide.

Preference Ballot Reporting Webinars and Conference Calls.

Please register for a webinar here.