Caucus and Convention Planning

This site is intended to provide easy access to the materials you need to prepare for the 2018 caucus and convention cycle. Most of these materials are found in your caucus kits, but they are provided here in electronic form for your convenience.

If you have any questions about caucuses or conventions, please contact Deputy Training & Party Affairs Director Hannah Quinn (651-251-6373 or hquinn@dfl.org).

Precinct Caucus Documents

2018 Precinct Caucus Planning Guide (PDF) (Word)

2018 Caucus Kit Instructions for Unit Chairs (PDF) (Word)

2018 Caucus Agenda and Sample Rules (PDF) (Word)

2018 Precinct Caucus Convenor Instructions (PDF) (Word)

2018 Precinct Caucus Report Form (PDF) (Word)

2018 How to Publicize Your Precinct Caucus (PDF) (Word)

2018 Registration Affirmation (PDF) (Word)

2018 Precinct Caucus Locations (Excel)

2018 Precinct Caucus Finder (Link)

Precinct Maps

A map of precinct boundaries must be posted at each Precinct Caucus. You can download maps from the legislative GIS commission’s website.

Note that the map packages may include both pre-redistricting maps and post-redistricting maps, so be sure to check the map legend to be sure you’re using the right ones.

Precinct Caucus Registration Documents

Electronic Caucus Registration and Data Entry (Video)

Caucus Registration and Data Entry Guide (PDF)

You may register for trainings here.

Blank paper registration forms are available here:

2018 Blank Precinct Caucus Registration Form (PDF) (Word)

2018 Registration Cards (4 to a page) (PDF)

Instructions on how to create sign in sheets that are pre-printed with past attendees:

Creating Paper Sign In Sheet Guide (PDF)

Preference Ballot Reporting

2018 Preference Ballot Procedures (PDF)

Preference Ballot Reporting Walkthrough (Video)

Insurance

If your caucus or convention site requires proof of insurance, please fill out the Proof of Insurance Request Form.

Convention Schedules

2018 Convention Locations

Information for Convention Chairs and Organizers

Walking Subcaucus Procedures

Parliamentary Procedure at a Glance

Freezing the Floor

Convention Chairs Roster (Excel)

Training Materials

Convention Chairs Training Slideshow

Caucus Preparation Slideshow

Caucus and Convention Best Practices Slideshow

Introduction to Precinct Caucuses Video (English)

Party Documents

DFL Constitution and Bylaws
Official Call
Ongoing Platform
Action Agenda

Model Documents

Model Constitutions
Model Constitution – County Organizing Unit (PDF) (Word)
Model Constitution – Greater MN Senate District (PDF) (Word)
Model Constitution – Senate District Organizing Unit (PDF) (Word)

Model Convention Rules and Agendas
2018 Model Convention Rules – County Organizing Unit (PDF) (Word)
2018 Model Convention Rules – Greater MN Senate District (PDF) (Word)
2018 Model Convention Rules – Senate District Organizing Unit (PDF) (Word)

Commonly Used Forms

2018 Resolution Form (for submitting amendments to the DFL Platform)

How to Effectively Write Resolutions (Video)

2018 Non-attendee Participation Form (for people who cannot attend but wish to be nominated for an elected position)

Reporting Forms

2018 Precinct Caucus Report Form (PDF) (Word)

2018 Organizing Unit Convention Report (PDF) (Word)

2018 Non-Organizing Unit Endorsing Convention Report (PDF) (Word)

2018 Congressional District Convention Report (PDF) (Word)
Individual reporting documents will be sent to each party unit. These are generic forms not specific to any party unit.

Campaign Finance Board Party Unit Registration (PDF)