Caucus and Convention Planning

***This page will be updated for the 2018 Caucus and Convention cycle in December, 2017.***

For information about the 2016 Caucus and Convention cycle, see below.

This site is intended to provide easy access to the materials you need to prepare for the 2016 caucus and convention cycle. Most of these materials are found in your caucus kits, but they are provided here in electronic form for your convenience.

If you have any questions about caucuses or conventions, please contact Deputy Training & Party Affairs Director Hannah Quinn (651-251-6373 or

Proof of Insurance Request Form (you need to use this form if your site is asking for proof of insurance).

Precinct Caucus Documents

(these were included in your caucus kits)

2016 Precinct Caucus Planning Guide (PDF) (Word)

2016 Caucus Kit Instructions for Unit Chairs (PDF) (Word)

2016 Caucus Agenda and Sample Rules (PDF) (Word)

2016 Precinct Caucus Convenor Instructions (PDF) (Word)

2016 Precinct Caucus Report Form (PDF) (Word)

2016 Media Kit (PDF) (Word)

2016 Media Advisory Template (PDF) (Word)

2016 Precinct Delegate Allocation (Excel)

Precinct Maps

A map of the precinct boundaries must be posted at each caucus. You can download maps from the legislative GIS commission’s website.

Note that the map packages may include both pre-redistricting maps and post-redistricting maps, so be sure to check the map legend to be sure you’re using the right ones.

Precinct Caucus Registration Documents

Registration blank registration forms are available here to download. The pre-printed registration forms were handed out with the caucus kits for most party units. Senate Districts 41-67 may pick up their pre-printed forms from the DFL office or can contact Sarah Black to print them on their own.

2016 Registration Form Cover Sheet (PDF) (Word)

2016 Blank Caucus Sign-In (for statewide use)

2016 Blank Minneapolis Caucus Sign-In (for use within the city of Minneapolis)

2016 Blank Hennepin Caucus Sign-In (for use in Hennepin County outside Minneapolis)

If you have any other questions about using VoteBuilder to prepare your registration packets, contact Sarah Black (

Convention Schedules

A schedule of 2018 conventions will be posted in December, 2017.

Information for Convention Chairs and Organizers

Walking Subcaucus Procedure

Parliamentary Procedure at a Glance

Freezing the Floor

Convention Chairs Roster (to be updated)

Training Materials

Convention Chairs Training Slideshow

Caucus Preparation Slideshow

Caucus and Convention Best Practices Slideshow

Introduction to Precinct Caucuses Video (English)

Party Documents

DFL Constitution and Bylaws
Official Call
Ongoing Platform
Action Agenda

Model Documents

Model Constitutions
Model Constitution – County Organizing Unit (PDF) (Word)
Model Constitution – Greater MN Senate District (PDF) (Word)
Model Constitution – Senate District Organizing Unit (PDF) (Word)

Model Convention Rules and Agendas
2016 Model Convention Rules – County Organizing Unit (PDF) (Word)
2016 Model Convention Rules – Greater MN Senate District (PDF) (Word)
2016 Model Convention Rules – Senate District Organizing Unit (PDF) (Word)

Commonly Used Forms

Resolution Form (for submitting amendments to the DFL Platform)

2016 Absentee Participation Form (for people who cannot attend but wish to be nominated for an elected position)

Reporting Forms

2016 Precinct Caucus Report Form (PDF) (Word)

2016 Organizing Unit Convention Report (PDF) (Word)
Individual reporting documents will be sent to each party unit. This is a generic version not specific to any party unit.

Campaign Finance Board Party Unit Registration (PDF)

Caucus Data Entry

Data Entry Manual

For caucus data entry each person who will enter data will need an account, please fill out this form to request an account. Training is available through a series of webinars, please RSVP for a webinar or watch the recorded webinar below.  There is also a guide available: 2016 Caucus Data Entry User Guide.

Preference Ballot Reporting Webinars and Conference Calls.

Please register for a webinar here.